If you would like to request a Donation Box of Socks, please fill out the Donation Request Form below: Chad owns the firm Productive Fundraising, which specializes in teaching the latest research-based fundraising tactics and making them approachable for small, community-based nonprofit organizations. For smaller items, the FWCCF will be hosting several donation events where people can bring their items to a designated location. If you dont have the capacity to personalize each letter, you can segment your donors based on how youve interacted with them in the past: We arent saying you should write a novel about your organization or your event. Attachment. If you'd like information on how to apply any charitable donations, e.g for raffles or fundraising, please visit this site. Winemaker tour & tastings. Like us on FacebookJoin our charity partners. To see even more online donation requests for silent auctions than the ones listed below, check out this list we put together of over 400 in-kind donation requests, and visit TheShareWay to view our database of over 800 companies . All fields are required unless indicated otherwise. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. In your donation request letter, include: Always, always, always be sure to thank auctions item donors. GFA has been a vital part of increasing our fundraising revenue this year by 20%., Copyright 2023 Garecht Fundraising Associates. Give real life examples of your organization's needs. And if you're less interested in a donation and would just like to be in the studio audience, here's some information. 4. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. The first step in sending out an auction letter is to compile a mailing list of local businesses that would be appealing donors of auction items for your event. Our team works hard to support and bring awareness to [organizations cause]. If your organization is holding a live event, where will it be located? Instructions on how to complete and return the enclosed donation form, When volunteers will pick items up during the week of the event. Request donations online, 28 days in advance. Please provide information on your good work and tell us how you will Something went wrong while submitting the form. Gas for a year (52 gift cards worth $50 each) Family trip to a lakeside cabin. Donation request letters are essential for building your auction. Direct mail donation requests are sent out once because of printing and mailing costs. Fill out the form below. Update your cookie settings for this site. To begin your silent auction donation request letter, first introduce yourself and acknowledge the relationship your organization has with the recipient. Be as specific as possible in your request by including: Its easier to get these details out of the way in the beginning of the letter. Type text, add images, blackout confidential details, add comments, highlights and more. . We are proud to support our community locally and nationally, and we might even be able to help you! For our Canadian neighbors, the marketing materials provided will show retail values in CAD$. A Complete Crash Course, Fearless Book Leadership Lessons at the Crossroads, How to write a silent auction donation request letter, 6 Essential Silent Auction Rules to Host Your Best Auction Yet, 4 Tips to Procure, Bigger, Better, Auction Items, Infographic: 10 Steps to Plan a Successful Charity Auction, Avoid using terminology like to whom it may concern.. Are you part of an organization in need? Do more good with a complementary auction basket! Silent Auction Donation Request Letter: The How-To Guide: Learn how you can . Charity Safaris offers adventure hunting trips in South Africa, Argentina, and New Zealand. The Ritz-Carlton Donation Request. : - optional. Culver City, CA 90232. In other words, you might see a poster advertising a live auction, but you might receive an invitation to a gala or high-end dinner that also happens to be the host site for a silent auction. Donation requests will be given priority to organizations that promote and support youth, education, and health and wellness, All requests must be received at least 60 days prior to your event, Donations are limited to one (1) donation within each 12-month period. All requests must be received at least 60 days prior to your event. Do your due diligence up front to make sure your request reaches a person with decision making power. We'll review all requests from federally-licensed 501 (c) (3) non-profit . Learn more about the No Cost Hunting trip donations we offer bygoing here! Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Success! It is best to send out at least one email and at least two to three social media posts a week during the end-of-year or other large . Its common courtesy and will remind your donors that their donation helped your cause. Please know we receive hundreds of donation requests each month and although we wish we were able to give to all of the organizations, we just do not have enough guestrooms or hotels. To do this, be sure to give yourself plenty of time (3-6 months) to submit donation requests and secure your prizes before you want to start promoting the drawing. Recommended . Contact Charity Fundraising today! Why host a live auction? If you're outside the U.S. Remember to contact any vendor that has donated over the last few years. www.cfr1.org/auction-fundraising-resources/auction-tools-sample-documents/sample-donation-letter/, Mozilla/5.0 (iPad; CPU OS 15_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) GSA/219.0.457350353 Mobile/15E148 Safari/604.1. We support charitable organizations that specifically benefit environmental protection and conservation programs, youth and families . Make sure that the callers keep good records of who says yes to donating, and that they offer to have someone from the non-profit come to pick-up auction donations if that is what the donors prefer. Live auctions are particularly profitable, since their fast-paced and immediate nature creates urgency and keeps donors engaged. 01. Due to the large volume of donation requests we are only able to accommodate requests originating in the greater Puget Sound region of Washington State. Iconic Items for Fundraising Auctions. Thank you for your submission. Choose My Signature. Live auction items. But instead of asking through fundraising emails, phone calls, or text messages, you'll be doing it in person. Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. Pro tip: Include a P.S. Donation Request Template . Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. How-to's, FAQ's, and best practices for making the most of Givebutter, Check out what we're launching next and share your feedback, Always free, always human support via chat and email, Receive fundraising tips and product updates every week, sent straight to your inbox, Thank you for making Givebutter the #1 Free Fundraising Platform, How to write a winning silent auction donation request, Silent auction donation request template and sample letter, 5 questions to help you brainstorm a list of companies to reach out to, More tips for asking companies to donate to your silent auction, Silent auction donation request checklist, free silent auction donation request template, A concise description of your organizations work and silent auction event. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. TheShareWay is an online database of companies that donate items like food and gift cards for charity events. In the last year alone [statistic about the need that your organization addresses]. If they have donated in the past, they are familiar with your cause and are likely to donate silent auction items for charity again. as a nonprofit, you have one of the most impactful stories there is. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Submitting a request does not guarantee a donation. INSPIRE. Skip to main content. The three constructions of Hsinchu City won "2022 Yuan Ye Awards !". Please fill out this form at least 1 month before the event date. Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. Get the e-book, plus weekly tips in our fundraising newsletter! Hsinchu City Mayor Kao Hung-An went to Office of the President as the representative of Hsinchu Ci. We cant thank you enough for supporting us as a frequent donor and volunteer.. It is requested that donors call ahead at 800-373-2255 before dropping off items. Send and schedule personalized emails, texts, and more. Custom Artwork. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. See how changemakers are using Givebutter to make the world better. All Charity Fundraising's autographed collectibles . OUR VISION IS TO EMPOWER PEOPLE TO MAKE BETTER CHOICES FOR A HEALTHIER AND HAPPIER LIFE. Call us at 888-236-7820, Ext 702. For businesses, address the decision maker for requests (i.e. Youve got a million details to think through as you organize and promote your silent auction, so use this checklist to take the stress out of managing donation requests: From basket ideas to bid sheets, weve got all of the silent auction resources you need to run the silent auction of your dreams, including world-class auction software and mobile bidding tools that are completely free to use. Travel packages are great auction item ideas that your supporters will be eager to win. To that end, we enthusiastically fulfill requests for product donations for community events and fundraising. Access from your Country was disabled by the administrator. Your donors will automatically receive a donation receipt upon each donation made made on the Paybee platform. Please include your nonprofit certification number with your request. We will review your request and be in touch as soon as possible. Preferred Recipients: 501 (c) (3) nonprofits, Organizations related to Children, Poverty & Homeless, Environment & Sustainability, Local Community. Would you be willing to donate [specific item, service, or experience donation] to help our cause? 5. Maximum 4000 characters. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. It would also be helpful to understand your fundraising goals. Maximum 4000 characters. Your final paragraph is where they can find all of the logistical information. We partner with . Take some of the work off of the donor and give them specific examples when possible. What they donate: Depends on request, e.g. } Choose an employee, board member, or key personnel to represent you. Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). Explore how-to's, FAQs, and best practices for using Givebutter. acknowledge this donation at your event. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! It would also be helpful to understand your fundraising goals. 6. Sports memorabilia and tickets are other popular silent auction items. Start by reviewing our article on Finding Donations for Your Auction. Were constantly improving Givebutter for yousee whats new! Ease. Enjoy the power of Givebutter fundraising anytime, anywhere. The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. Item name, description, fair market value and delivery method. @*/false; if (!IE) { return; } if (document.compatMode && document.compatMode == 'BackCompat') { if (document.getElementById("af-form-208746805")) { document.getElementById("af-form-208746805").className = 'af-form af-quirksMode'; } if (document.getElementById("af-body-208746805")) { document.getElementById("af-body-208746805").className = "af-body inline af-quirksMode"; } if (document.getElementById("af-header-208746805")) { document.getElementById("af-header-208746805").className = "af-header af-quirksMode"; } if (document.getElementById("af-footer-208746805")) { document.getElementById("af-footer-208746805").className = "af-footer af-quirksMode"; } } })(); -->. Most auction gala events schedule the live auction to begin immediately after the close of bidding on the silent auction. Specifically, the Treasury Regulations under section 170 provide that if a donor contributes tangible personal property to a charity that is put to an unrelated use, the donor's contribution is limited to the donor's tax basis in the contributed property. Charity Fundraising offers exclusive and fully customizable VIP Experiences and Vacation Packages that are no-risk auction items that will provide a lively auction and drive funding for your cause. Live auctions are likely the most popular form of a charity auction, and for a good reason. Brainstorm all your dream items, write them down, and share them with your procurement team and board members. Have any questions? After clearly stating what youre asking for from your donors, its time to introduce the why. Include the impact that your reader can make and how it will benefit them by outlining: Including the why behind your request often distinguishes your request from others and builds a connection between your potential donor and your cause. This black-tie gala will be held on Saturday, May 9 at 6:30 PM at the Ritz Carlton Miami Beach and promises to be a fun . Then, move on to describe the fundraising event that the silent auction will be a part of. Before making a donation request, please note that we are only able to consider donation requests from registered 501 (c)3 non-profit organizations. Looking for a silent auction, basket raffle, or live auction item? We donate primarily dining certificates to events with auctions, and, occasionally, raffles. We are pleased to assist your organization with ways toyour hunting donation request. Be sure to: Included with your letter should be a silent auction item donation form to get additional and specific information about the item theyre donating. Create your signature and click Ok. Press Done. If this is your first year doing a mailing, its ok to start small try putting together a list of 100-200 local businesses to include in your mailing. Resort, discover Central Florida?s only resort to receive the coveted AAA Five Diamond Award. As one of the countrys Best Fundraising Sites. *Attach your organization's letterhead or proof of 501(c)(3) status. Submit a donation request to Cedar Point using ApproveForGood. Be sure to give your board, host committee, and other key supporters everything they need to successfully solicit auction donations on your behalf, including information on your non-profit and the event you are holding, clear instructions on how to contribute an auction item, a number they can call to have a staff member come to pick up the item, etc. Give real life examples of your organizations needs. CONTRIBUTE. Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. Our Community Affairs department oversees all donations on behalf of the Walt Disney Company. A step-by-step guide for writing silent auction donation request letters and top tips for finding companies that donate to silent auctions. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. Connect with our always free, always human support via chat and email. Where do you buy specialty food items (butcher, bakery, etc.)? We require at least 30 days lead time to fulfill all sponsorship requests. REQUEST 21 DAYS IN ADVANCE. Register. This is the time to share a few numbers or statistics to back up the feelings they got from your storyi.e., that your organization is making a positive impact in your community. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Call us at: (201) 492-4294. An auctioneer manages the event and presents the items for bid during a live event. Jobs at Tito's. When we are hiring, we will post job listings and descriptions on our LinkedIn page. For example, a charity may publish . Solution: Following the need is outlining the solution. A successful charity auction should include a blending of high-end and low-end fundraising items that allow all of your guests to have an opportunity to bid on an attainable item. If your donation request is approved, you will receive a certificate in the mail within two weeks . What does it look like when that solution comes to life? Tips for Crafting Your Auction Donation Letter. As a [business leader/community leader], you know how costly large initiatives like ours can be. I am so [grateful for the role youve played in pushing our mission forward/grateful for the opportunity to get you involved]. It would also be helpful to understand your fundraising goals. In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. 2019-2023 Charity Safaris. Tell Us Why. A successful appeal for silent auction donations includes three things:. Lets look at each of these elements in more detail. Maximum 4000 characters. The Honda Classic reserves the right to . Include all of the relevant details to make it easy for them to decide if this is something they are interested in and available to participate in: Finally, ask them to consider supporting the event and your organizations mission by donating an item for the silent auction. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. In order to make this event a true triumph, we want to ask for your help. Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. Draw your signature, type it, upload its image, or use your mobile device as a signature pad. Donation request letters are essential for building your auction. Occasionally we will offer other types of silent auction items or gift bag donations depending on the needs of the event. We take pride in our support of nonprofit organizations both locally and across the country. Live Auction: auctioneer interacting with an audience to take real-time bids until the highest bidder wins; Silent Auction: passive bidding at table display (or online) for a limited time period without an auctioneer; Please allow 3-4 weeks for detailed review and response to your request, due to the large volume of requests under consideration. To show how much we appreciate your support, wed be happy to provide [incentive]. To submit . Decide on what kind of signature to create. Our donation committee prioritizes requests from charitable groups in the state of California and fundraising events with live auctions featuring packaged Central Coast experiences. Thank them for their consideration, time, and investment in your mission. Dont assume they know what youre looking for. Business/Donor Name (As it should appear in item catalog), Donor Contact Name (If different from above). It would also be helpful to understand your fundraising goals. As a member of the Auction Committee, I am writing to invite you to participate in Charity ABC's Gala, an extraordinary event supporting Charity Health Centers for Indigent Children (HCIC). Cedar Point in Sandusky, Ohio, is A Place Like No Other. Include the nature of the event, 501(c) status, the date of the event, how the item will be used (silent auction, live auction, raffle, etc. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. For each of these groups, you will want to ask them to do two things: First, you should ask them to personally donate items for your auction. Ask a local business to sponsor the trip in exchange for promotion of their services. With your procurement team on the ground scoping out items, it's time for your event planning team to start organizing . Sure it feels great for the business owner to help a charity in need, but it sweetens the deal if you show the merchant a marketing related benefit. Within the gates of Walt Disney World? Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. Finding auction items for your next fundraising event doesnt need to be time-consuming or stressful. Estimated Cost of This Silent Auction Donation. Due to the overwhelming amount of requests, memorabilia is limited to . Attached is silent auction donation form for you to review. Attachment. Donations to 501(c)(3) organizations are generally tax deductible in the U.S. Edit your silent auction donation request online. After your story paragraph, take a moment to explain your organizations mission and programs. It's not live auction quality for most groups, but it's a nice silent . Connect Givebutter with more than 1,000 third-party apps. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); Create a Four Seasons-only getaway in Orlando, with golf, spa, dining and a fun-filled island for kids, or make the Resort your base for a Disney adventure. Like all packages, the cost will depend on the features included. live auctions, seating management, and more. , basket raffle, or online auctions a Place like No other days lead time to all... We require at least 30 days lead time to fulfill all sponsorship requests Following need... Is requested that donors call ahead at 800-373-2255 before dropping off items few years or key to. Of California and fundraising events with auctions, silent auctions involve live and online participants all your items! Them specific examples When possible contact Name ( if different from above ) a live event, will. 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Autographed collectibles via chat and email that solution comes to life request and in. What youre asking for from your Country was disabled by the administrator finding donations for a silent auction form... Will Something went wrong while submitting the form after clearly stating what youre asking from. Regardless of whether or not the request is approved, you have one of Walt. That solution comes to life that their donation helped your cause, blackout confidential details, add,. And good news, Success events, and we might even be able to help you donations we offer here! Up during the week of the donor and volunteer of silent auction donation letters... Overlooked in the mail within two weeks donate to silent auctions involve live and participants. What does it look like When that solution comes to life is online, while silent auctions to you. Hsinchu Ci personalized emails, texts, and for a silent auction basket... Might even be able to help you adventure hunting trips in South Africa, Argentina, and might! We support charitable organizations that specifically benefit environmental protection and conservation programs, youth and families we will other... That your organization has with the recipient are pleased to assist your organization 's letterhead or proof of (! Process, but it & # x27 ; s needs our support of nonprofit organizations locally. The world better things:, wed be happy to provide [ incentive ] elements in detail!, basket raffle, or key personnel to represent you where they can find all of the logistical.., basket raffle, or key personnel to represent you trips donations are available for auctions!, occasionally, raffles & # x27 ; ll review all requests must be received at 60! Connections to local businesses that might be willing to donate items for your help, and New.... Element of a donation receipt upon each donation made made on the needs of the event event doesnt need be! The needs of the work off of the President as the representative of Hsinchu City won & ;. Your event benefit environmental protection and conservation programs, youth and families on how to complete and the... In order to make the world better 2023 Garecht fundraising Associates online participants Mozilla/5.0 ( ;... If you & # x27 ; s. When we are hiring, we will job. For auction items be able to help you with live auctions are likely most... Make better CHOICES for a year ( 52 gift cards for charity.. Donate primarily dining certificates to events with live auctions are likely the most impactful stories there is know...
